How to Source Products from China: A Practical Guide for Businesses
China remains one of the world's most important manufacturing centres, offering businesses access to an enormous range of products, materials and manufacturing capabilities.
But successful sourcing involves much more than simply finding the lowest price online.
From identifying the right manufacturer to checking samples, negotiating terms, monitoring production and arranging quality inspections, there are several important stages between having a product idea and receiving finished goods.
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Start With a Clear Product Specification
Before contacting manufacturers, define exactly what you need.
This should include details such as:
Product dimensions and materials
Colours and finishes
Packaging requirements
Branding and labelling
Required certifications
Estimated order quantities
Target pricing
Expected delivery dates
The more information you provide at the beginning, the easier it is for manufacturers to provide accurate quotations and produce what you actually require.
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Finding the Right Manufacturer
There are thousands of suppliers advertising products online, but not every supplier is necessarily the manufacturer.
Some are factories, while others are trading companies or intermediaries.
Price is important, but it shouldn't be the only consideration. You should also look at the manufacturer's experience, production capabilities, quality systems, communication and ability to consistently meet your requirements.
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Always Request Samples
Whenever possible, obtain samples before committing to a production order.
Samples allow you to assess materials, workmanship, dimensions, appearance and functionality.
If modifications are required, they should ideally be agreed and documented before mass production begins.
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Agree Everything Before Production
Product specifications, pricing, packaging, production times and payment terms should all be clearly agreed before placing an order.
Don't rely solely on telephone conversations or informal messages.
Having a clear written specification significantly reduces the possibility of misunderstandings later.
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Monitor Production
Once an order enters production, communication shouldn't stop.
Production progress should be monitored, particularly for customised products or larger orders.
Problems identified during manufacturing are generally easier and less expensive to correct than problems discovered after production has finished.
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Inspect Before Shipping
A pre-shipment quality inspection is one of the most important parts of the sourcing process.
Checking goods before the final balance is paid and before the shipment leaves the factory provides an opportunity to identify issues while something can still be done about them.
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Sourcing Doesn't End at the Factory Door
Once production is complete, goods still need to be packed correctly, documented and transported.
Depending on the shipment, this may involve road transport within China, sea or air freight, customs documentation and delivery to the final destination.
Working with people who understand the complete process can make international sourcing considerably easier.
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How East West Sourcing Can Help
East West Sourcing supports businesses throughout the sourcing process, from identifying and communicating with manufacturers through to samples, production, quality control and shipping.
With a presence in both the UK and China and more than 35 years of combined experience, we provide businesses with a direct, personal point of contact throughout the process.
Have a product you're looking to source? Contact East West Sourcing and tell us what you need.